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To manage existing email addresses in cPanel

Introduction

Now that you know how to E-mail addresses create and delete can, it's time to review the actions available for managing your Email account to show

To be able to start managing your email addresses, you will first need to log into the cPanel of your web hosting account. You can do this by following another tutorial we have published - "Log in to cPanel".

Manage email addresses

When you are on the cPanel "Email Accounts" page, you will already see the clearly structured table view that takes up most of the page.

Each email address is listed in a separate row in the table view, and for each email account you will be shown various information along with the available actions you can perform. The following columns are available:

Account @ domain: This column lists the actual email address along with the domain name it is associated with. You can sort the table by the actual account or by the domain name itself.

Limitations: Each email address is in a certain state that either allows it to receive or send emails, or excludes it from these actions. Of course, the restrictions do not end with sending or receiving emails, but we will provide more information on this topic in the next lines of this tutorial.

Memory: Used / Allocated / %: General information about the used or allocated storage for this email account. You can sort the email accounts by used or allocated space.

To P.O. Box: With this option you can send the emails with a Webmail clients like Xtramail or Roundcube, which are provided free of charge with all our services.

Manage: This button will take you to a separate page with additional actions that allow you to manage each email address.

Connect devices: This button will take you to a new page where you will find detailed information on how to connect a device such as a cell phone, laptop or tablet PC to a specific email account.

Overview of email address management in cPanel
Overview of email address management in cPanel

Now that you are familiar with the general page for managing your email addresses, we would like to introduce you to the "Manage" function in more detail. To access it, please select an email account and click the "Manage" button.

We start with the management of your email addresses
We start with the management of your email addresses

The "ADMINISTRATE" button will take you to a new page dedicated to the selected email account. This page offers you numerous options to manage your email address.

First, you will see a small area that displays your email address and gives you the option to view the emails associated with that account. As mentioned earlier, when you retrieve the emails for an email account, you will be redirected to a separate webmail client called Xtramail or Roundcube, so you can retrieve and manage all the emails just like from your local email client.

Read also our article: How to activate Xtramail in cPanel

email address with access to webmail/mailbox
email address with access to webmail/mailbox

In the "SECURITY" section you have the option to change the password for this email account. Please either enter the new password you want to use or click on the "CREATE" button so that cPanel generates a new password for you.

Assign a new e-mail password or have it generated
Assign a new e-mail password or have it generated

If you are visiting this page only to update the password of your email address, just scroll to the bottom of the page and click the "UPDATE E-MAIL SETTINGS" to set a new password. However, if you are curious about what additional management features cPanel offers for your email account, please read on.

The next section is called "MEMORY" and here you can configure the storage for each email account.

Allocate storage space to your e-mail account
Allocate storage space to your email address

The next section of the settings is called "RESTRICTIONS". Here you can restrict your email address with the following options:

Incoming eMail will be received: This option allows your email account to reject all incoming messages. This is especially useful if you want to keep your email account within the storage quota.

Send outgoing emails: This option prevents outgoing messages from being sent by your E-mail address be sent. You can use this option if your email account password has been leaked and someone sends unauthorized emails through the account.

Registration: - This option prevents anyone from logging into your email account.

Set various restrictions for your email account
Set various restrictions for your email address

Finally, there is the section "E-MAIL ADDRESSES WITH SUB-ADDRESSES" which, as we explained earlier, is used to instruct cPanel what to do when an email account with a "+" sign in its name is detected.

When you have made all the settings, please click the "UPDATE EMAIL SETTINGS" button at the bottom of the page to save the settings you have made.

Click Update email settings
Click Update email settings

cPanel will take you back to the main "Email Accounts" page and indicate whether the changes you made were successfully saved.

A final section has remained on the "Manage email accounts" page. It is used to create a Delete email addressbutton if you do not like the previously suggested option. If you click the button "DELETE EMAIL ACCOUNT" button, another confirmation message will appear, and if you click the "DELETE" button again, the email address will be successfully deleted.

Delete email account
Delete eMail account

This concludes our tour of the cPanel "Email Accounts" feature. You should now know all that cPanel has to offer for managing your email accounts. However, if you are still missing information or are not sure how to manage your email accounts, please contact our Support Team, which will be happy to help you!

Read also our blog post: The secure handling of e-mails

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