To manage existing email addresses in cPanel
Introduction
Now that you know how to E-mail addresses create and delete can, it's time to review the actions available for managing your Email account to show
To be able to start managing your email addresses, you will first need to log into the cPanel of your web hosting account. You can do this by following another tutorial we have published - "Log in to cPanel".
Manage email addresses
If you are on the cPanel page "Email accounts", you will already see the clearly structured table view, which takes up most of the page.
Each email address is listed in a separate row in the table view, and for each email account you will be shown various information along with the available actions you can perform. The following columns are available:
Account @ domain: This column lists the actual email address along with the domain name it is associated with. You can sort the table by the actual account or by the domain name itself.
Limitations: Each email address is in a certain state that either allows it to receive or send emails, or excludes it from these actions. Of course, the restrictions do not end with sending or receiving emails, but we will provide more information on this topic in the next lines of this tutorial.
Memory: Used / Allocated / %: General information about the used or allocated storage for this email account. You can sort the email accounts by used or allocated space.
To P.O. Box: With this option you can send the emails with a Webmail clients like Xtramail or Roundcube, which are provided free of charge with all our services.
Manage: This button will take you to a separate page with additional actions that allow you to manage each email address.
Connect devices: This button will take you to a new page where you will find detailed information on how to connect a device such as a cell phone, laptop or tablet PC to a specific email account.

Now that you have familiarized yourself with the general page for managing your email addresses, we would like to introduce you to the "Manage" function in more detail. To access it, please select an email account and click on the "Manage" button.

The "MANAGE" button takes you to a new page dedicated to the selected e-mail account. This page offers you numerous options for managing your e-mail address.
First, you will see a small area that displays your email address and gives you the option to view the emails associated with that account. As mentioned earlier, when you retrieve the emails for an email account, you will be redirected to a separate webmail client called Xtramail or Roundcube, so you can retrieve and manage all the emails just like from your local email client.
Read also our article: How to activate Xtramail in cPanel

In the "SECURITY" section, you have the option of changing the password for this e-mail account. Please either enter the new password you wish to use or click on the "CREATE" button so that cPanel generates a new password for you.

If you are only visiting this page to update the password of your e-mail address, simply scroll to the bottom of the page and click on the "UPDATE E-MAIL SETTINGS" to set a new password. However, if you are curious about the additional management functions cPanel offers for your e-mail account, please read on.
The next section is called "MEMORY" and here you can configure the storage space for each e-mail account.

The next section of the settings is called "RESTRICTIONS". Here you can restrict your e-mail address using the following options:
Incoming eMail will be received: This option allows your email account to reject all incoming messages. This is especially useful if you want to keep your email account within the storage quota.
Send outgoing emails: This option prevents outgoing messages from being sent by your E-mail address be sent. You can use this option if your email account password has been leaked and someone sends unauthorized emails through the account.
Registration: - This option prevents anyone from logging into your email account.

Finally, there is the section "E-MAIL ADDRESSES WITH SUB-ADDRESSES", which, as we have already explained, is used to instruct cPanel what to do when an email account with a "+" sign in its name is recognized.
Once you have made all the settings, please click on the "UPDATE EMAIL SETTINGS" button at the bottom of the page to save the settings you have made.

cPanel takes you back to the main "Email accounts" page and shows whether the changes you have made have been saved successfully.
One last section remains on the "Manage email accounts" page. It is used to create a Delete email addressbutton if you do not like the previously suggested option. If you click the button "DELETE E-MAIL ACCOUNT" another confirmation message will appear and if you click the "DELETE" button again, the e-mail address will be successfully deleted.

This concludes our tour of the cPanel "Email accounts" function. You should now know what cPanel has to offer for managing your email accounts. If you are still missing information or are not sure how to manage your email accounts, please contact our support team via a ticket in the ORC Webhosting customer area. Support Team, which will be happy to help you!
Read also our blog post: The secure handling of e-mails